These terms and conditions (“T&C”) apply to all attendees, sponsors and other participants in the EuroPython 2020 conference (the “Event” or the “Conference”), held by EuroPython Society (EPS), having the registered address EuroPython Society, Ramnebacken 45, 424 38 Agnesberg, Sweden (the “Organizers” of the event), from 20 - 26 July 2020, at The Convention Centre Dublin (the “CCD” or the “Venue”) in Dublin, Ireland.
Registration for participation in the conference must be made via the website https://ep2020.europython.eu/ (the “Event Website”). After purchase, the participant will receive an email confirmation by the Organizers to accept the purchase contract. The tickets can be picked up as badges at the conference registration desk on the first day of the Event.
Each ticket is bound to a named participant which can be set after purchase. They can be reassigned, but only the person identified on the ticket is allowed to use the ticket.
Tickets may be subject to proper proof of eligibility (e.g. student ID or certificate). The participants may be requested for such proof when picking up the ticket at the conference registration desk. If eligibility cannot be proven, the ticket can be converted into a standard ticket or refunded.
Some ticket categories only have a limited number of available tickets. The number of tickets is determined by the Organizers at their sole discretion.
Unless otherwise stated, all prices include the currently applicable VAT rates as required by local and EU regulations.
Invoices can be downloaded on the Event Website by logging into the account which was used for the purchase. Invoices will be made available as soon as all relevant local registrations have gone into effect, in particular the registration for a local VAT ID.
Payments on the Event Website can only be made by debit or credit card. Other forms of payment are not possible.
For debit or credit card payments, the cards will be charged immediately following the application. Debit and credit card payments are handled by the service provider Stripe (https://stripe.com/). The Organizers do not store any card information.
3. Performance and Cancellation
Admission to the Event is granted based on tickets (“Event Tickets” or “Conference Passes”). The ticket fee listed on the Event Website covers the admission of the Event (or part thereof) to the extent defined on the Event Website for each ticket category. The same applies to any additional items which may be sold via the Event Website, such as e.g. SIM cards, tickets for museums, local transport, etc.
Changes to the program, the event content, schedule and the speakers may occur due to organizational reasons and are not considered as a breach of the purchase contract. There is no right to refunds for any unused services which were properly offered.
The Organizers are entitled to withdraw from the contract if carrying out the Event would be uneconomic (e.g. due to insufficient number of exhibitors, sponsors or participants). The same applies if the Event is canceled, in whole or in part, for reasons beyond their reasonable control, such as act of God, labor disputes, civil commotion, epidemics, terrorism, vandalism, war, lack of power or utilities, floods, fire, acts of Government or regulatory authorities or other events of such effect that carrying out or the continuation of the event would be unreasonable in the circumstances. The Organizers are under no obligation to reorganize the event.
In case of a cancellation of the Event, all participants will be notified by the Organizers without delay and any payments made will be refunded. The Organizers’ liability is limited to refund of the participation fee. All other liability for participant claims is excluded except in cases of intent or gross negligence on the part of the Organizers. In particular, no claims may be made for refund of travel and accommodation costs, loss of working time or opportunity.
The Event Tickets are fully refundable until June 19th 24:00 CEST. Refunds are no longer possible after that date unless otherwise specified by the Organizers. The Organizers reserve the right to deduct administrative costs (bank, online payments services, etc) from the refund.
Refund requests must be made by email to the firstname.lastname@example.org email address. The email must include the Order Number, Ticket IDs and name of the person who bought the ticket. Refunds are processed via Stripe and will be paid back to the same payment card which was used for the purchase of the tickets.
Processing of the refunds will happen no later than 30 days after the end of the Event.
Alternatively, the ticket may be reassigned to another participant at no extra cost. Where eligibility constraints apply (e.g. students), the substitute participant must similarly provide the required proper proof of eligibility. If proof is not sufficiently provided, the substitute participant must pay the difference between the discounted ticket and the standard ticket price.
Revocation Rights Notice
Ticket purchases may be revoked by the purchaser, within 14 days, without stating any reason, in text form (e.g. letter, email). The 14 day period begins on receipt of this notice, earliest however on contract formation and not before fulfillment of the duty of information on the part of the Organizers.
The revocation is effected on time if sent within the foregoing period for revocation. The revocation is to be sent to: email@example.com by email, or by postal mail to:
424 38 Agnesberg
Consequences of Revocation
In the event of a valid revocation, any performance already received by either party shall be returned along with the proceeds of any use thereof (e.g. interest). If the purchaser cannot return the performance or proceeds of use, or only in a deteriorated condition, then the purchaser must compensate the Organizers. The duty to return payments must be fulfilled within 30 days. For the purchaser, this period begins on sending the revocation; for the Organizers, on receipt thereof.
5. Data Protection
The Organizers are considered data controllers under the terms of the Regulation (EU) No. 2016/679 (GDPR).
Please refer to our Data Protection Policy at https://ep2020.europython.eu/privacy/ for details on how your data is processed.
Right of Denial
The Organizers hereby notifies that the participant has the right to deny the storage and use of their personal information for advertising and marketing use. If desired, participants may revoke their consent to the use of their personal information for the foregoing reasons, at any time. It is sufficient to do so by email to: firstname.lastname@example.org or alternatively in writing by letter to the Organizers.
Recordings and Photography
Participants may be photographed, filmed, or their voices recorded during the Event. Such recordings may be published by the Organizers and/or used for marketing purposes. Participation in the Event is conditional on the participant’s consent to this.
In applying to participate in the event, the participant gives a declaration of consent to video and audio recordings and photography during the Event and that such recordings may be published and used for marketing purposes by the Organizers and/or third parties.
6. Participant’s Obligations
Code of Conduct
The participant accepts the EuroPython 2020 Code of Conduct (the “Code of Conduct”), which can be found at https://ep2020.europython.eu/coc/. The Organizers may make alterations to the Code of Conduct from time to time. Minor alterations are not considered contractual deviations.
The Code of Conduct is part of this contract and shall be observed during participation in the event. The participant consents to said Code of Conduct and shall comply with it.
Use of the Venue
The participant will ensure that:
no animals (except dogs for the disabled), no substance or article which is, in Venue's reasonable opinion, of a dangerous, explosive, hazardous or objectionable nature and/or no naked flame will be brought inside, outside or in the vicinity of the Venue, without written consent by the Organizers and subject to any conditions of such consent;
no act or thing is done inside, outside or in the vicinity of Venue, which may, in Organizer’s reasonable opinion, be or become a nuisance to the attendees, the Venue, its other customers or any premises or buildings in its vicinity;
participant will not try to gain unauthorized access to the Venue and only use the entrances and exits to the Venue, designated as such by the Venue;
participant will immediately comply with any requirements or directions made or given by Venue relating in any way to the health and safety of the participants, the Organizers, sponsors and Venue personnel;
no goods or merchandise are sold to other participants in the Venue.
no food and/or beverages (other than bottled water or soft drinks) will be brought into the Venue which have not been authorized by the Organizers in writing.
the participants shall not erect any stands, displays, advertisements, signs, notices, or other similar matters in the Venue; or fix any items to the walls, floor or other temporary or permanent structures of Venue.
Children/Minors must be accompanied by an adult/guardian at all times, who accepts full liability for this child/minor. Please contact email@example.com for further information or instructions.
Exclusion from the Event
The Organizers may exclude participants from the event in cases of serious breaches of the obligations outlined in the above sections. The participant/s shall have no right to a refund of the participation fee/s in such an event.
Changes and additions to this contract and any collateral agreements shall only be valid if made in writing. In the event of invalid or ineffective singular provisions in these terms and conditions, the validity and effect of the remaining provisions shall remain unaffected. Swedish law applies. English is the controlling language for this agreement.
424 38 Agnesberg
2020-03-08: First version