Conference System

We will use a Zoom based online conference system for presenting sessions and interacting with the speakers.

Main talk tracks

We will have 4 main talk tracks, setup as Zoom webinars, where speakers will present their talks, similar to our talk rooms at the in-person event.

Each of the webinars will come with a link to join and will be able to easily switch between the webinars by simply changing to a different link. The links will be made available to attendees only and may not be shared outside the the conference platform.

One of the webinars will also be used for plenary sessions such as opening, keynotes, lightning talks and closing sessions.

In order to register for a webinar, you will have to enter your name and email address. Depending on how we setup the integration, we may be able to automate this process for you by automatically registering you via the Zoom API.

Attendee interaction during talks

Webinars only allow speakers to present, share their screen or webcam. Attendees will have the possibility to answer polls and ask questions via the builtin Q&A system of Zoom webinars.

Questions will then be read out in the Q&A part of the session and answered live by the speakers.

We will also have a chat channel associated with each talk track on our chat system, with moderators checking the chat for additional questions or comments.

Talk breakout channels

To enable more direct access to the speaker after a talk, we will provide a separate talk channels on our chat system, where speakers and attendees can then meet and discuss questions or talk topics in more detail and also in a more personal way.

Helpdesks & Posters tracks

Helpdesk and poster tracks will be run in Zoom rooms, which allow for direct interaction with the speaker via audio and video.

Sponsor rooms

To interact with sponsors using audo&video, we will also have sponsor Zoom rooms available.

Please stop by those rooms and say hi! We rely a lot on our sponsors to make the event happen. Some of them may even have digital swag available for you to pick up.

Tools

Attendees

Attendees can join the Zoom webinars and Zoom rooms via links we will make available directly from a Chromium based browser. It is even possible to join multiple webinars/room by opening them in separate browser tabs or windows.

The Zoom client application will provide some more features, but doesn't (appear) to allow having multiple sessions open.

Speakers

For speakers, we recommend installing and using the Zoom client application to join the webinars and rooms.

We will publish guidelines for speakers on how to prepare and setup their system for the conference closer to the event.